4 ways to manage your documents with DIMS
At DIMS, we love helping you get organized. We’re all about implementing new features that save you time and work more efficiently. Today, we’re sharing four different ways to manage your documents with DIMS. Each one will help you cut through the noise and focus on what you want to achieve.
A quick recap on document management with DIMS
Various tools allow you to access and store all of your documents seamlessly. The DIMS platform aims to create a paperless environment for the court when possible, and there’s unlimited, permanent storage on the cloud for all participant and court-related documents.
1. Create digital files
Say goodbye to sifting through stacks of paper documents. One of our most sought-after features—you can upload paper documents to create digital files (a huge time saver). Simply upload or scan documents to the platform and associate external documents to a program participant.
2. Categorize and assign
Every document uploaded on the platform is categorized by the document type, timestamp, and name of the document, allowing you to easily find what you’re looking for. Once documents are digitized, you can assign viewing and editing access team-wide or to specific individuals.
Pro tip: Creating a naming convention for digital files to quickly and easily find documents by name.
3. Track participant assessments
The DIMS platform tracks participant assessments via various assessment tools. The entire assessment document can be uploaded into the HIPAA compliant, Role-Based Security monitored document management system. Additionally, you can record assessment outcomes by noting risk and needs status.
4. Utilize the DIMS app
If your court and participants are utilizing the DIMS app, we’ve built a feature that allows participants to upload the documents you need directly to your platform. For example, participants are required to get verification slips signed as proof of attendance. With the app, participants can take a photo of the slip via the app and upload it into the court’s documentation repository tagged with various document categories. Easy!
There you have it: four ways to save what matters to you in DIMS. Four fewer reasons to be disorganized. And four first steps toward accomplishing your tasks.
Have you thought of a feature or customization that would be useful for you and your court? Send us a note. We’ll work with you to make sure you’re getting the functionality and outcomes you need from our platform every day.